This section describes the steps and process involved in maintaining visa/permits.

Maintain Visa/Permit Page Layout

The Maintain Visa/Permits page contains a table, which lists all the visa/permit records in the database, and a hyperlink for adding a new visa/permit.

For each record listed in the table there is also an Edit and Delete hyperlink which allows you to edit or delete a selected record. The table’s data columns are also sortable.

These four major processes of Adding, Editing, Deleting and Sorting are described as follows.

Adding a Visa/Permit

To add a visa/permit

1. Click the ‘click here’ hyperlink located at the top left of the table. This will redirect you to the Add Visa/Permit page.

The Add Visa/Permit Page

This page contains the Add Visa/Permit form.

To add a visa/permit to the database

1. Complete the three mandatory fields; Visa/Permit, Upload Name and Fee Type.
2. Click the Update Details button to add the new visa/permit record to the database. If successful you will be returned to the Maintain Visa/Permit page and the new visa/permit will be displayed in the table. If any of the mandatory fields are not complete a list of required fields is displayed.
3. Clicking the Cancel button returns you to the Maintain Visa/Permits without any changes being made to the database.

Editing a Visa/Permit

To edit a visa/permit

1. Click on the Edit hyperlink of the visa/permit record you wish to edit. This will redirect you to the Edit Visa/Permit page.

The Edit Visa/Permit Page

This page contains one element the Update Visa/Permit form. The form’s fields and drop down list are pre-populated with the details of the existing record. In addition a notes table is displayed listing any notes associated with this particular visa/permit.

To edit the visa/permit

1. Change any of the fields; again the three mandatory fields must be populated.
2. Click the Update Details button to save the new details to the database. If successful you will be returned to the Maintain Visa/Permits page and the updated details are displayed in the visa/permit table. If any of the mandatory fields have not been completed a list of required fields is displayed.
3. Clicking the Cancel button returns you to the Maintain Visa/Permits page without any changes being made to the database.

The Visa/Permit Notes Table

The Visa/Permit Notes table lists any notes associated with the visa/permit record. The note table allows you to add a new note, which will be associated with the current visa/permit record, and it allows you to edit or delete an existing note.

Adding a Visa/Permit Note

To add a new visa/permit note

1. Click the Add Note hyperlink. This redirects you to the Add Note Page.

The Add Note Page

This page contains the Add Note form with the Visa/Permit drop down list pre-populated with the name of the visa/permit the note is to be associated with.

To add a new note record to the database

1. Complete the required fields on the form. There are two mandatory fields Note Type and Note.
2. Click the Update Details button to add the new note record to the database. If the process is successful you will be redirected to the Edit Visa/Permit page and the new note will be displayed in the notes table. If any of the mandatory fields are not complete a list of required fields is displayed.
3. Clicking the Cancel button will return you to the Edit Visa/Permit page without any changes being made to the database.

Editing a Visa/Permit Note

To edit a note

1. Click the Edit hyperlink of the record you wish to edit. This will redirect you to the Edit Note page.

The Edit Note Page

This page contains the Edit Note form with the drop down lists pre-populated with the details of the visa/permit note being edited.

To edit a visa/permit note

1. Update the fields you wish to change. The two mandatory fields Note Type and Note must be populated.
2. Click the Update Details button to save the new details to the database. If successful you will be redirected to the Edit Visa/Permit page and the edited note’s details will be displayed in the notes table. If any of the mandatory fields are not complete a list of required fields is displayed.
3. Clicking the Cancel button will return you to the Edit Visa/Permit page without any changes being made to the database.

Deleting a Visa/Permit Note

To delete a visa/permit note

1. Click on the Delete hyperlink. This will display a confirmation dialog box asking you to confirm wether you want to delete the note.
2. Click OK to delete the note or click Cancel to close the dialog box and no changes will have occurred.

Deleting a Visa/Permit

To delete a visa/permit

1. Click on the Delete hyperlink. This will display a confirmation dialog box asking you to confirm wether you want to delete the visa/permit.
2. Click OK to delete the visa/permit or click Cancel to close the dialog box and no changes will have occurred.

Sorting the Visa/Permit Table

To sort on a column:

1. Click the column heading of the data you wish to sort; this will redisplay the data in the table in either ascending or descending order. Clicking the column heading again will resort the data in the reverse order.